Administrative & Financial Services

Accounts Payable

The Business Office is responsible for ensuring that UW-BSC vendors are paid in accordance with policies and procedures outlined by the State of Wisconsin and the Univeristy of Wisconsin System.

When invoices are submitted for payment, the Business Office must audit those requests to ensure the expenditures are authorized and coded properly. Requests for payment must be signed and dated by the department manager and include the department account numbers for accurate payment.

All vendors receiving payment from UW-BSC must have a valid W9 form on file for Federal tax purposes. Payment will not be processed until a W9 is received. Completed W9 forms can be mailed or faxed to: 

UW-Baraboo/Sauk County
Business Office
1006 Connie Road
Baraboo, WI  53913
Fax: 608-355-5310     

W9 Form


UW-BSC employees may be reimbursed for reasonable and necessary expenses incurred while traveling on official campus business. To request reimbursements, individuals must submit a completed Travel Expense Report (TER) to the Business Office, along with all supporting documents as described in the University of Wisconsin System Travel Regulations.

Expense accounts are public record, and employees are expected to exercise prudent judgment when arranging travel and incurring travel-related expenses.

Traveler’s Reference Guide
Travel Expense Report

Purchasing Card

UW-BSC staff may be eligible for a purchasing card to cover departmental expenses. Cardholders are responsible for maintaining proper use and security of their card, as outlined in the Purchasing Card Policy and Procedure Manual.

Purchasing Card Policy & Procedure Manual
Purchasing Card Application & User Agreement

* For additional security purposes, the automated Purchasing Card Application can only be accessed and completed from a UW System Campus IP address.

Cardholders must maintain a log for each biweekly purchasing card statement. Each log and all original receipts must be forwarded to the Business Office within two weeks of the statement date. Misuse or non-adherence to purchasing card policies and procedures may result in suspension or revocation of cardholder privileges.

Purchasing Card Log

Tax Exempt Status

As a Wisconsin State Agency, UW-BSC is exempt from state tax. See the Business Office for a tax exempt card, which can be presented to vendors for campus-related purchases.

Business Office Staff

David Armstrong, Assistant Dean for Administration & Finance
Samantha Kimball, Financial Specialist